Sleepover FAQ

Sleepover FAQ A

Arrival in the Off Season or after Public Hours:

For programs during the off season your bus is allowed to drop your group off on

site inside the park. The off season includes most of the school year, from the

beginning of September until the Victoria Day Long Weekend in May.

For your convenience, show these instructions to the bus driver. It will save you a 15-minute walk through the Park to reach the starting point.

Once your bus has gone under the Quesnell Bridge: Continue straight ahead. Do not

turn into the main public parking lot.

Take the FIRST RIGHT, at the sign that says: Fort Edmonton Park, Administration,

Continue along this road, straight through the gate along the

service road.

If the gate is closed dial into the keypad to the left of the gate.

This will connect you to someone that will open the gate. If you have problems please

call 780-496-8782.

Follow the service road all the way until it veers slightly left. At this point it

turns to gravel and the Trading Post parking lot is just ahead.

The Bus Drop-Off location is right here at the Fort Parking Lot.

Your interpretive guide(s) will meet you in this parking lot.

The interpretive guide(s) will be waiting for you at least 15 minutes before your program begins. If s/he is not there, please wait a few minutes because s/he may be attending to a fire for your program (particularly if you have arrived later than expected.)

If your guide has not met you by the time your program starts, or within 5 minutes of

your late arrival, please report an absent guide to administration upstairs in the Train

Station at the entrance to the Park. If you are carrying a cell phone, call (780) 496-8782

or (780) 496-7381.

The bus pick-up location is in this same place, in the Fort parking lot.



Survival and success during early settlement demanded that everyone pull their weight and work together. Whether on a building a house or clearing the land every member of the community and family had a clearly defined role to play. Many things have changed since the late 1840’s but good teamwork still requires us to know our position on the team. The following outlines the basic responsibilities of everyone involved:

Fort Edmonton Park Responsibilities

Fort Edmonton Park will:

-provide program information in a timely manner

-prepare a safe, clean and well stocked facility

-provide access to telephone & first aid supplies in case of emergency

-have a security guard on duty from 11:00 p.m. – 7:00 a.m.

-provide the following program supplies:

-wood, matches, paper and axes

-water source

-supplies for program activities

Fort Edmonton Park Staff will:

-provide responsible, informed and enthusiastic leadership

-have program materials prepared in advance

-coordinate the timing and rotation of the group activities

-remain overnight with the group*

*A different staff member will be assigned for this portion.

Group/Group Leader Responsibilities

Your Group Leader will ensure that the group:

-is on time for both arrival and departure

– brings signed the Fort Edmonton Park Sleepover Waiver

-maintains discipline and appropriate behavior at all times

– brings all food items necessary and communicates food needs with their group and Park staff

-members are aware of their individual responsibilities/supply list

-has adult supervisors, ideally one adult per group of ten

-brings no alcohol or drugs to the Park

-leaves the Park as clean as it was found by:

-puts all trash in the garbage cans

-washes dishes

-wipes down tables

-sweeps the floor

-puts everything as it was

Student Responsibilities

The student will:

-pack their own gear and be prepared

-leave junk food, radios, gameboys, etc. behind

-LISTEN and actively participate

-expect to do some work and pull their weight, and be a good team player


Activity Schedule


For 6pm start time

Note: 6pm-630pm This is the time to unload and get settled into the space before the program


Day 1:

6-6:30 pm: Introduction and Orientation

6:30-7:30 pm: Two Activity Options

7:30-8:30 pm: Supper and Clean-Up

8:30-9:30 pm: One Activity Option

9:30-10 pm: Bedtime Prep

10 pm: Lights Out


Day 2:

7 am: Wake Up

7-7:30 am: Washing Up

7:30 -8 am: Packing Up/ Breakfast

8-9 am: Breakfast/ Clean-Up

9- 10:30 am: Two Activity Options

10:30- 11 am: Final Pack Up and Clean-up

11 am: Departure


For 4pm start time

Note: 6pm-630pm This is the time to unload and get settled into the space before the program


Day 1:

4-5 pm: Introduction and Orientation

5-6:30 pm: Two Activity Options

6:30-7:30 pm: Supper and Clean-Up

7:30-9:00: Two Activity Options

9-9:30 pm: Bedtime Prep

9:30-10 pm:  Quiet time (reading/ writing)

10 pm: Lights Out

Day 2:

7 am: Wake Up

7-7:30 am: Washing Up

7:30-8 am: Packing Up

8-8:45: Breakfast/ Clean-Up

9 am: Departure


*Please note all groups are required to bring dinner, snacks and breakfast items. Please visit for more information on dinner, snack and breakfast recommendations.



As a group (of 30 students) you will need to bring/purchase:

Miscellaneous…………… camera -extra matches

first aid kit -dish soap & tea towel

All food items for dinner, snacks and breakfast

Fort Edmonton Park Sleepover Waiver


As an individual participant of Fort Edmonton Park’s overnight program you will need to bring the following items:

Warm Clothing……….. -warm jacket or coat fit for weather

-hat or toque

-mitts or gloves

-boots or sturdy shoes

-2 or 3 pairs heavy socks

-extra underwear

-warm sweater

-change of clothing*


Mess Kit ………………….

(non-breakable items)

-water bottle and other drink containers
Toiletries …………………. -soap

-facecloth and hand towel

-toothbrush and toothpaste


-hair comb or brush

-personal hygiene products

Sleep Gear ……………… -sleeping bag

-small pillow

-small flashlight

-foam/air mattress*

-extra camp blanket*

Miscellaneous………….. -journal, sketchpad or book

-medical needs (Asthma inhaler, Epi-pen, or prescription)


Field Trip Preparation

Adult Supervisors

Adult supervisors are required to attend with your group in accordance with the following ratios:

o   Preschool: 1 adult per 3 children

o   K – Grade 6: 1 adult per 5 children

o   Grades 7 – 12: 1 adult per 10 children

These adults are included in your program fees. If you are unable to find the required number of adult supervisors for your group, please notify us.

Group Size

The maximum number of children permitted in a program is 30.  Groups exceeding 30 children must book an additional program. Groups who arrive exceeding the maximum of 30 children or 40 people total will be charged additional fees after the program.


Please have your students wear name tags; this helps the interpreter acknowledge the students by name.

Special Needs

Please inform your interpreter, in advance of the program, about students with

Learning Disabilities

Physical Disabilities

Medical Concerns, including allergies

Behavioural Issues

Program content and activity locations can be changed to include students with special needs.


Please prepare your students to spend time outdoors; advise them to dress appropriately for the weather. A portion of the program will be conducted outdoors. Your interpreter may allow for more indoor time during inclement weather.


Facility Guidelines

Fort Edmonton Park is a museum so please review acceptable museum behavior before the students arrive on site.  At Fort Edmonton Park we encourage students to speak at a conversational level and to raise their hands when answering questions.  Running is not allowed either inside or outside of our buildings.  The artifacts on display are for viewing only.  The interpretive guide will grant permission if certain artifacts can be touched.  We ask that students respect boundaries such as ropes, fences and signs to protect sensitive areas and to keep the students safe.  Fort Edmonton Park’s interpreters are not responsible for disciplining misbehaving students.  This is the responsibility of the teachers and adult supervisors who come with the group.

Interpreter Contact

The interpreter assigned to lead your program will contact you at least 48 hours prior to your field trip to confirm details with you.  If you have booked multiple classes/groups to visit together, only the teacher listed as the primary contact will be contacted.  If you have not heard from your interpreter and have questions about your program, please call the program coordinator at 780-496-8782.