Rentals

• Venue Information
• Booking Information
• Weddings & Receptions
• Catering
• Park Wide Events
• Meetings & Conventions
• Horse Drawn Rides
• Children's Birthdays
• Group Bookings
• Photography

Booking and Rental Information

See below for information on:

• Rental Details
• Cancellation
• Sound Levels
• Parking
• Pointers & Event Reminders

Arranging to View Facility
Viewings of the facilities are arranged by appointment only. To arrange a facility viewing, please contact the Booking Office at:

Phone: 780-423-4069
Fax: 780-496-8797
Email: specialmoments@edmonton.ca

Rental Details

Final details, floorplan, method of transportation and number of guests confirmation are required FOUR WEEKS PRIOR to your scheduled event date. Sample floorplans are sent with your booking confirmation/license agreement. Changes or any additional services requested following this date will be subject to additional fees. Standard floorplans will be provided if we do not receive your floorplan. You may choose to modify this plan during your set up time.

Rental Payment Schedule:

All fees quoted in this package include GST and are subject to change without notice.

An Initial Payment equal to 50% of the total estimated rental costs is due at the time of booking. The balance of the estimated rental fees is payable upon receiving an invoice, which will be due the first day of the previous month prior to your function.

For bookings that are confirmed with sixty (60) days notice or less, the balance of all estimated rental charges is due at the time of booking.

Payments for extra fees incurred for additional services, clean up fees, etc. will be due upon receiving an invoice following your function.

Payment options include Visa, MasterCard, American Express, or a cheque payable to "The City of Edmonton". Cash or debit card payments may be accommodated by contacting your facility representative.

Cancellation

Written cancellation received within 7 days of confirmation will receive a full refund of the booking deposit paid, less a $30 administration fee. Written cancellations received within 14 days prior to the function start date will forfeit the total rental fees.

Sound Levels

Fort Edmonton Park is committed to managing the sound levels emanating from the Park. A Good Neighbour Policy has been adopted by the Park and renters MUST adhere to the following points:

a) The maximum noise level will not exceed 90 Dba, in keeping with the City of Edmonton bylaw #7255.

b) Sound will be monitored. Failure to comply will result in termination of music for the event.

c) Social functions using Egge's Barn are to ensure that shutters are closed whenever music or entertainment activities are performed.

d) Outdoor entertainment must not extend past 11pm) Outdoor fire pits will be extinguished by 11pm.

Parking

During regular operational hours, vehicles will only be permitted on site 30 minutes after the Park closes to the public. Guests attending functions in advance of closing will be directed to park in the main public parking lot and may proceed into the Park by foot, train or streetcar.

All large events scheduled at the Park at any time of the year, are limited to the main public parking lot. For your evening events, limited designated parking is available on site. Please refer to your license agreement and parking map provided by your booking agent and ensure that all of your guests are aware and are provided with a map.

NOTE: Parking on the street is not permitted at any time.  Should you need to leave your vehicle overnight at the Park, we ask that it is moved BEFORE 8 a.m. or the vehicle will be towed. If possible, please move vehicles to the main lot before leaving.

Pointers & Event Reminders

The following pointers are included to make your special event even easier.

1. During the summer operating season, access to several of the rental facilities is limited. Facilities such as the Clerks' Quarters and Kelly's Saloon are used for daytime interpretation and are not ready until one half hour following closing to allow the Park staff to clean the facility. Also please note that caterers may require 1-1.5 hours to complete an involved set up.
2. In certain circumstances, early access times for set up and deliveries may be accommodated (subject to availability). Please contact your facility representative if you require additional time.
3. During the summer season, all deliveries requiring the use of a vehicle on-site MUST be made by 9:30 a.m. before the Park opens or 15 minutes after the Park closes.
4. The renter is responsible for ensuring the facility is left in the same condition as it was received. Please use appropriate drainage facilities to dispose of leftover beverages and ice. All equipment, catering supplies and decorations brought for your event must be removed from the Park at the conclusion of your event. Failure to do so will result in a clean up fee of $150/hour being charged to the client. Please note that all guests and items must be off the premises by 2:00am.
5. Bar services (the service of alcohol) can be arranged with your exclusive caterer or if you wish to provide bar service independently of a caterer a valid liquor license is required for your event. All equipment and supplies must be provided by either your caterer or arranged yourself. Fort Edmonton Park does not provide any equipment or ice for bar services.