Birthday Party Booking Details

For any booking questions, modifications or cancellations, please contact our birthday party booking office directly:

Phone: 780-496-3453
Email: cmsschoolbookings@edmonton.ca

Included in the Program Fee

The following is included with your program fee:

2 hour program delivered by an interpretive staff
Free birthday t-shirt for the birthday child

Optional Program Add-ons

Room Rental

If you wish to have extra time before or after your party to open gifts and have cake, a room must be booked in advance. We are unable to provide you with a space for any extra items you bring if a room has not been booked and paid for in advance of your party.
$30/hr starting Jan 1, 2012

Treat Bags

Treat bags can be purchased for $2.85 each. They include:

Free child admission passes to Fort Edmonton Park, Edmonton Valley Zoo, John Janzen Nature Centre, Muttart Conservatory and Kinsmen Sports Centre
2 pieces of candy/gum
2 small toys

The total number of party bags must be confirmed a minimum of 2 weeks in advance of the party date. No refunds or additions will be accepted after the confirmation deadline.

Birthday Party Preparation

Interpreter Contact
The interpreter assigned to lead your program will contact you a few days prior to your party to confirm details with you. If you have not heard from your interpreter and have questions about your program, please call the program coordinator at 780-496-8782.

Group Size

The maximum number of people (including parents and siblings) for your party is 20. At least 2 adults are required to stay with your group and assist with supervision.

Special Needs

Please inform your interpretive guide, in advance of the program, about children with:

Physical disabilities
Medical concerns, including allergies

Program content and activity locations can be changed to include children with special needs.

Clothing

Please be prepared to spend time outdoors; advise party guests to dress appropriately for the weather. A portion of the program will be conducted outdoors. Your interpretive guide may allow for more indoor time during inclement weather.

Facility Guidelines

Fort Edmonton Park is a museum, so please review acceptable museum behavior before the party-goers arrive on site. At Fort Edmonton Park we encourage children to speak at a conversational level. Running is not allowed either inside or outside of our buildings. The artifacts on display are for viewing only. The interpretive guide will grant permission if certain artifacts can be touched. We ask that all visitors respect boundaries such as ropes, fences and signs to protect sensitive areas and to keep the kids safe. Fort Edmonton Park's interpreters are not responsible for disciplining children. This is the responsibility of the adult supervisors who come with the group.

What to Bring

There are no additional supplies needed for the planned activities.

Parking

See Parking and Arrival Procedure

Food

You are responsible for supplying all food, beverages, plates and utensils for your party. Fort Edmonton Park has fridges available at some birthday locations, but not all. Egge's Stopping House, Henderson house, Mellon Farm House, and the Ukrainian Bookstore do have fridges. Reed's Tea Room, Reed's Bazaar, and Clerk's Quarters do not have fridges.

Fort Edmonton Park has very specific guidelines for party and event food services. Please follow these guidelines, found below:

Birthday Parties with a program component can bring in a cake as well as small snacks and drinks (i.e. fruit/veggie tray, cheese tray, chips and cheezies, pop, water etc.).
You cannot bring in any sort of prepared meal. This means no pizza, sandwiches, BBQ's, crock pots, hot dogs, hamburgers, chili, Chinese food etc.
Potlucks and all use of unauthorized outside catering is no longer permitted in the park. For all prepared meals you must go with one of our exclusive caterers. For Birthday Parties, Royal Treats and the Hotel Selkirk are good options as they can easily manage smaller events. See our list of authorized caterers or alternatively you can get catering from the Hotel Selkirk from the details below.

Hotel Selkirk
Phone: 780-495-0386
www.hotelselkirk.com

Decorations

If you have booked a room for before or after your party, you may bring in your own decorations, including:

Table cloths
Table-top decorations
Banners

Please be advised that the following are not permitted:

Balloons
Items needing to be tacked or nailed to walls
Items needing to be hung from the ceiling

If you have any questions about materials you wish to bring to your party, please discuss with your interpreter when they call you prior to your party.

Payment & Cancellation Procedures

Payment

The cost of your booking is shown on your program confirmation. Payment is required at the time of booking.

Payment can be made by cash, cheque, Visa, MasterCard and American Express. Please have cheques made payable to The City of Edmonton, and write your booking confirmation numbers on your cheques.

Payment can be made on the phone at the time of booking, or in person at any City of Edmonton facility.

Program Cancellation

You may reschedule your program, at no charge, within the same calendar year up to 15 days prior to your program.

A fee of $50 will be charged if notice of cancellation is given 2-14 days in advance of the party date.

The full program fee will be charged if less than 48 hours notice is given.

Programs run rain or shine. In the event of poor weather, you must call 780-496-3453 or email cmsschoolbookings@edmonton.ca if you are not coming. If you cancel due to weather conditions: you will not be charged for re-scheduling in the same calendar year, or you will be charged $50 if the program is not rescheduled.